Renewal & expiration tracker
Tallymark: never miss a license, permit, or contract renewal.
A quiet ledger for the documents that quietly expire. Type in a name and a date — Tallymark sends the right reminder at 90, 60, 30, 14, and 7 days out, and the licensed owner stays the legal decision-maker.
- Reminder offsets
- 90 · 60 · 30 · 14 · 7
- Channels
- Free tier
- 5 items · forever
How it works
Five reminders. No surprises.
Each tracked item ships with the same fixed email reminder chain: 90, 60, 30, 14, and 7 days before expiry.
- 90days out
Quarter heads-up
EmailThree months out is the sweet spot for non-urgent items: insurance policies, vendor contracts, and equipment warranties.
step 01 - 60days out
Two-month check-in
EmailTime to line up paperwork. The reminder names the document and the date that needs attention.
step 02 - 30days out
Action needed
EmailA month is the deadline for anything that needs a notarized form, a government office visit, or a vendor email.
step 03 - 14days out
Two-week nudge
EmailAnything still untouched at this point is the kind of thing that costs a job — flagged prominently on your dashboard.
step 04 - 7days out
Final bell
EmailOne week out, the reminder stays on the dashboard until you mark the item renewed. No celebration, no surprise.
step 05
What to track
A category for every sticky note on the desk.
Built for shop owners, freelancers, contractors, and one-person LLCs currently juggling dates across sticky notes, calendar blocks, and a folder of PDFs called “Misc.”
Tallymark doesn’t guess what category something belongs in — you tag it, it shows up alongside the rest, and you can keep the source document private with the item.
Business license
City of Austin general business license
Professional certification
Texas cosmetology license — 2 yr
Insurance policy
General liability, $2M / $1M
Vendor contract
SaaS subscription, auto-renew
Vehicle registration
Ford Transit — fleet reg.
Equipment warranty
Walk-in cooler, 5-yr parts
Local permit
Sidewalk café permit, seasonal
Other
CPR card, fire inspection, …
Pricing
A simple plan for every size of watch list.
Start free, then move up when the active-item limit gets tight. Monthly paid plans are hosted by Stripe, and existing items stay in your account when a plan changes.
FAQ
The questions owners ask before they sign up.
If the answer you need isn’t here, the inbox below reaches a person. The form opens your mail client; it does not send from this page.
tallymarktech@polsia.appTry Tallymark
Start with the free tier. Tell us what to track.
Drop a note with the documents you’re juggling. The form prepares an email to tallymarktech@polsia.app in your mail client so you can review it before sending.